What Is the Best Way to Store and Control Your Digital Assets?

As your business grows, the digital assets you need to manage will also grow exponentially. You may need to store and control a large number of digital files like PDFs, podcasts, videos, images, GIFs, and others.

Without proper storage and management solutions, keeping track of these digital files will become increasingly difficult. One mistake and you can lose a very important file permanently.

In this article, we will show you the best ways to store and control your digital assets to make your company operate more efficiently.

Let's dig in.

The Best Ways to Store Digital Assets

Here are the top three ways you can store your digital assets safely:

Digital Asset Management (DAM) Solutions

Digital asset management or enterprise DAM solutions are applications that can help your company store, manage, and keep your digital assets in order.

This solution will organize all your digital assets in a centralized repository, making it easier to get access to necessary files quickly for the authorized personnel.

DAM solutions are especially useful to large and medium-sized companies. You will get access to a wide range of powerful tools to control huge libraries of digital files.

It includes metadata tags, enterprise system integrations, and automated workflows.

Hard Disk Drive and Solid Disk Drive

HDDs and SSDs are some of the oldest and most used local storage solutions. You can use them to store your company's digital assets locally for reliable file storage and faster access.

With HDDs and SSDs, you don't have to rely on internet connectivity to control or store your digital assets, making them safer than most cloud storage solutions.

However, this storage solution is vulnerable to data loss, damage, and theft. Plus, each HDD and SSD has limited storage capacity.

Cloud Storage Solutions

You can also store your digital assets on cloud storage solutions which are data servers managed by either your company or third-party organizations like Google and Amazon.

These solutions are scalable, easily accessible (from anywhere as long as you have an active internet connection), secure, and offer easy backup options. You will also find many useful management tools in these cloud storage solutions.

However, they aren't as secure as DAM and HDDs and have a high recurring cost or high initial investment costs.

How Can You Manage Digital Assets Effectively?

Workflow-based Systems

This system allows the teams to map out their workflow and determine which members have the rights to upload, see, edit, and share specific digital assets.

This system usually has one or more administrators who manage the access, edit, uploading, and viewing permissions of the other members.

This way, only the authorized members of internal teams and other departments can get access to certain files, folders, and digital assets.

Using Keywords

This system uses keywords to manage and organize digital assets. The authorized members can use specific keywords to quickly find the files they need.

Project-based Systems

The project-based system helps employees find the digital assets they are looking for by finding relevant projects. Usually, the team leaders or project managers are in charge of organizing and storing relevant digital assets for each project.

Albums and Categories

Do you have many digital assets that don't belong to any specific project? No problem. You can still control and manage them by grouping them into distinct categories.

You may create albums to organize similar digital assets that may or may not belong to any specific projects. These albums are often similar to the albums of the music streaming services.

They help you store specific files and folders in a separate location to make them accessible to multiple authorized employees.

Conclusion

Digital assets are a critical part of your company. So, you should only use the best and most secure solutions to store, manage, and organize them.

You can use DAM solutions, cloud storage, and other local solutions to store and control them. This will make it easier to utilize, share, and protect enterprise data, helping your business operate more efficiently.