Software:Composite Health Care System

Short description: US medical informatics system

The Composite Health Care System (CHCS) is a medical informatics system designed by Science Applications International Corporation (SAIC) and used by all United States and OCONUS military health care centers. In 1988, SAIC won a competition for the original $1.02 billion contract to design, develop, and implement CHCS.

Components and characteristics

CHCS is module based: modules include RAD (radiology), LAB (Laboratory), PHR (Pharmacy), PAS (Patient Appointing & Scheduling), MCP (Managed Care Program; used to support TRICARE enrollees by enrolling them to Primary Care Managers), PAD (Patient Administration): MRT (Medical Records Tracking), MSA (Medical Service Accounting) medical billing, WAM (Workload Assignment Module), DTS (Dietetics), CLN (CLinical: Nursing, Physician, and Allied Health), DAA (Database Administration), ADM (Ambulatory Data Module) Medical Coding of outpatient visits, and TOOLS (FileMan).

Currently all appointments are booked in CHCS, except for Walk-Ins and Telephone Consults, which can now be booked in AHLTA. CHCS is a text based BBS/ANSI like display accessed via DEC VT320 terminal emulation. CHCS supports outpatient Order Entry (LAB, RAD, PHR, Consults (ancillary procedures), one-time and scheduled/multiple appointment consults. CHCS can also support Inpatient charting and Order Entry with multi-paging with a page for each ward the patient is transferred, but this feature is not fielded/enabled at many medical centers. Instead Clinicomp's Essentris product is deployed at all MHS hospitals and has replaced the use of CHCS Inpatient module for nurse charting. An interface solution to allow Essentris Orders to be transferred into CHCS order entry is being deployed.

AHLTA

Armed Forces Health Longitudinal Technology Application (commonly referred to as AHLTA) is the clinical documentation engine for the Physicians to write their notes, put in orders, document procedures performed and provide the basis of medical coding information. This information is then sent into CHCS and its subsystems (ADM - ambulatory data module) provide the official repository of the medical coding information and handle the transmission of those encounters via the Comprehensive Ambulatory Patient Encounter Record (CAPER) interface. The clinical data is brought into the M2 DataMart for use in research, operational metrics, trend analysis, and many other business intelligence processes/products. AHLTA information is also contained in a Central Data Repository (CDR). This CDR contains information from AHLTA, CHCS, and AHLTA-Theater. The AHLTA CDR is a comprehensive full scale world-wide EHR repository.

CHCS shares its original codebase with the VA's VistA system. Since its inception it has been customized for supporting the Military and their family members.

Security in CHCS works by a number of mechanisms and includes the concept of least privilege. You are assigned the minimum needed for your work duties. This limits your access to sensitive data both protected by the Privacy Act 1974 and PHI protected under HIPAA.

AdHoc reports can be written using the FileMan tools and can be quite powerful if the files are designed with that in mind. Many CHCS files are now more easily accessed with MUMPS routines that can make more efficient use of the internal data structures. More information about FileMan can be found at www.hardhats.org. CHCS, which now runs on InterSystems Caché with the MUMPS globals being converted into Caché objects and the MUMPS routines accessing them, now can be accessed with .NET tools to query the Caché database. Many facilities have developed special queries of CHCS or new tools to facilitate workflow and processes. One such tool is an intranet web application to facilitate printing of lab specimen labels to special printers with formats not possible with the regular CHCS print devices and label printing methods.

CITPO (now known as Defense Health Information Management Systems (DHIMS)) began the implementation of AHLTA, the DoD's Electronic Health Record (EHR) system, in January 2004. The system links the 481 Military Treatment Facilities (MTF) worldwide as well as service members deployed abroad to the EHR, ultimately supporting 9.2 million MHS beneficiaries. The introduction of AHLTA, previously known as the Composite Health Care System II, ushered in a significant new era in health care for the MHS and the nation. AHLTA Version 3.3.3.X with client update 9.1 currently fielded to physician and clinic staff workstations. DHIMS also manages the AHLTA-Theater program that provides EHR capabilities to deployed users with important store and forward capabilities when communications are unavailable.

AHLTA and a significant portion of CHCS are slated to be replaced by a VA/DoD interagency iEHR program. The iEHR will bring together the strong Health IT resources of both the VA and the DoD to acquire the next generation EHR capabilities for both departments.

Record Duplication

As with all large hospital information systems, there are occasions that despite training and best intentions, duplicate patient records are created. CHCS has a function to merge patients, but not to unmerge. AHLTA also has merges performed on patients in its Oracle database and successful attempts are made to un-merge patients and their associated medical/encounter data where diligent research has determined that mistakes were made with the identification of patients and to split off encounter records from patients that are blended into the single AHLTA record. Master Patient Indexing is a feature of the AHLTA Clinical Data Repository (CDR). Over 100 CHCS host systems, DEERS (Defense Enrollment Eligibility Reporting System), and AHLTA Theater (the version being used in Iraq and other areas) all contributed patients into the CDR when it was created from 25 month data pulls back in 2004. Each CHCS patient registration links into AHLTA, some link to existing patients, but others are newly created. Complexity with patient names and methods of identifying them with other demographics can lead to duplication, both in a local CHCS system and in the central AHLTA CDR. There is currently a DHIMS contract working on improving the processes and automating the routines to resolve duplicate patients and prevent their creation in future.